Meeting Summaries

November 2017

Trolley Patrol Board and Volunteer Meeting Summary, 11-19-17
Present: Greg Swartzberg, Brent Huff, Susy Meier, Mandy Lane, Uzo Okafor, Lauren O’Brien (phone)
The Board and Volunteers met on Sunday, 11/19/2017 at Greg Swartzberg’s home.

Greg welcomed everyone and introduced our new fundraising chair, Mandy Lane. He thanked everyone for their work to this point, and thanked our outgoing communications chair, Lauren, for all she has done to get our communications program up and running, including the recent video for the website and Facebook page.

Trolley Patrol welcomes Staci Turner to the role of Communications Coordinator. Staci is going to build on the solid foundation created by Lauren O'Brien. Her first initiative will be ensuring our participation in Ormewood Park's Winterfest and enhancing our visibility prior to the event so that neighbors will know they have an opportunity to meet the volunteers that day in advance of the open members/neighbors meeting planned for February.

We have a list of five or six potential volunteers from this week's facebook conversation. Greg is reaching out to each one to try to get all the volunteer positions staffed to 100% prior to the start of calendar year 2018. Currently, we seek a Membership Coordinator and an Operations Coordinator, as well as a few "at large volunteers" to assist various membership drives and fundraising initiatives planned for 2018.

Brent updated us on the membership and treasury. The Trolley Patrol currently has 142 members. At the current patrol rate, we are still slightly in the black. Two new members joined in the last week.

Mandy reported on her ideas for fundraising, including reaching out to the neighborhood churches and a silent auction (more to come on this as other organizations are looped in.) She discussed the need for clear goals, how the TP in our lesser covered neighborhoods can help all of the neighborhoods and the need to expand membership to those areas. We have one business member of the TP, and need to look at how do we get sponsorships from other area businesses.

Mandy & Greg are going to team up to ensure Trolley Patrol has a strong presence at the Maker's festival. We plan to have a booth, similar to but better than last year's. We aim to have additional information for neighbors/members, opportunities to facilitate sign-up of new members, and Q&A with the volunteers and the head patrol officer.

Uzo updated the website status, the bios of the Board members are now included and the video is up on the home page. (All at http://trolleypatrol.com/ ) We want to include anecdotal/testimonials from members on the website and in the newsletter. An FAQ will be developed for the website including a contact line if the question doesn’t fully answer the member’s concerns.

Other items:
Next meeting to be held on Sunday, Jan 7, 2018 at 5 PM. All volunteers are welcome, any members with concerns are welcome. Members can send a message over the Trolley Patrol Facebook page (https://www.facebook.com/TrolleyPatrol/ ) or email admin@trolleypatrol.com for information on the meeting or to make us aware of any concerns or issues they would like us to be aware of or discuss. These meetings will be held every 6 weeks in 2018.
Look for an all members meeting in February. More information to come on time and location. We welcome all members and prospective members.

September 2017

The Trolley Patrol Board met on Sunday, September 18, along with our web master Uzo Okafor, to review the status of the organization and plan for recruitment of new members. After a year together, the organization remains stable and is no longer on the backs of only two volunteers. (Continued thanks to Jamie and Eddie!) Invoices with Bannaret are caught up and accuracy has improved.

We are working on the goals for 2018, focusing on growth. Flyers have been developed and will be printed and sent to households which have sold in the last 12 months and are not currently Trolley Patrol members. Uzo continues to finetune the web site and bring ideas for technological advancements. A survey will be done of the membership to determine what messaging options they would like to see from the TP.

The TP has a fund-raising coordinator! Greg will meet with her to get the ball rolling on that endeavor. More funds will mean more patrols. An Operations coordinator would still be a huge asset to the organization.

Next meeting to be in November.


May 2017

The Trolley Patrol Board and Committee Chairs have been meeting on a regular basis to work through various communication, membership, marketing, and finance related initiatives. The May meeting was held on Saturday, May 13, and this summary was written by Trolley Patrol Secretary, Suzy Meier.

Communications Chair Lauren O'Brien presented a draft of the May newsletter, and discussed marketing materials, social media updates and an upcoming neighborhood watch training. Uzo Okafor, who is looking to revamp our Trolley Patrol web site, updated the Board on the progress of upgrading the website and other software tools which might prove useful to us and which possibly can be accessed for free. Brent Huff, Treasurer, advised that the TP is currently looking positive to break even for the current amount of weekly patrols and the number of members. All invoices to Banneret (supplier of our officers) are now current. Greg Swartzberg, President, advised the Board that he is working with Banneret on various operational aspects.

Atlanta City Councilwoman Carla Smith joined the meeting, and gave input on contacts in the various neighborhoods within the Trolley Patrol footprint. This is much appreciated as we want to begin marketing to the areas which have lower numbers of members. She also advised on city resources which may be tapped into for information and coordination.

The next meeting is planned for late June.

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